Learn about the various charge types in Partner Center reconciliation line items

Applies to: Partner Center | Partner Center for Microsoft Cloud for US Government

Appropriate roles: Admin agent | Billing admin

This article helps you understand the charges in your reconciliation line items. Your invoice summarizes your costs, and the reconciliation line items provide detailed information. This document lists different charge types associated with the line items. For more information, see how to use reconciliation files.

Note

Review both invoices and reconciliations to ensure accurate billing. Adjustments might include one-time credits, discounts, or refunds, which might not appear in the legacy reconciliation.

Map charge types to invoice charges

To track your charges and check your billing, use Microsoft Excel filters, and compare your invoice and reconciliation line items. By filtering by charge type in the reconciliation line items, you can match invoice charges with details.

Legacy license-based reconciliation charges

To verify legacy license-based charges in your invoice, add up the Amount column in the license-based reconciliation line items.

Charge description (ChargeType in the reconciliation line items) Charge explanation
Activation fee The amount charged to the customer when they use the subscription after purchase.
Cancel fee Prorated charges refunded to the customer when associated licenses are changed.
Cancel instance prorate Prorated charges canceled when customer with monthly subscription has subscription suspended and associated licenses changed within the same month.
Cycle fee Periodic charges for a subscription.
Cycle instance prorate Prorated charges assessed from the customer when associated licenses are changed.
Prorate fees when cancel Prorated refund for unused portion of service upon cancellation.
Prorate fees when convert away from current offering Prorated charges after converting away from the current monthly subscription to an annual subscription.
Prorate fees when convert to a new offering Prorated charges after converting a monthly subscription to a new annual subscription.
New purchase cycle fee The charge type for a subscription when using both monthly or annual billing.
Prorate fees when purchase The first cycle fee of a net new subscription.
Prorate fee when renew The first cycle fee of a renewed subscription.
Prorate fees when activate Prorated fees from reactivating suspended subscription until end of billing period.

New commerce license-based reconciliation charges

To verify new commerce charges in your invoice, sum the Total or Subtotal in the reconciliation line items based on your tax calculation method. If you have a credit note, subtract that amount from the invoice total.

The new commerce reconciliation line items explain each positive or negative charge. For more information, see the table.

Charge type Explanation
new Purchase a new subscription.
renew Renew a subscription.
cycleCharge Charge recurring fees for a subscription.
addQuantity Refund and adjust charges after adding more licenses.
removeQuantity Refund and adjust charges after reducing licenses.
moveQuantity Upgrade to an existing advanced subscription.
cancelImmediate Cancel a subscription.
convert Upgrade from a free trial to a paid subscription, or to a new advanced new subscription, or change billing plan between monthly and yearly.
customerCredit Provide credit for Azure, breach of service level agreement, etc.
extendTerm Extend the product's trial period.

Usage charges for legacy

To map these usage charges to your invoice, sum the PretaxCharges from the usage-based reconciliation line items.

Charge description (ChargeType in the reconciliation line items) Charge explanation
Assess usage fee when cancel Access usage fee upon cancellation for unpaid usage during the current billing period.
Assess usage fee for current cycle Access usage fee for the current billing period.

New commerce usage-based reconciliation charges

See all the charges and usage for a day in the new commerce usage-based reconciliation line items.

Charge type Explanation
new Daily charges for the resource

Credits

To map these credits to your legacy invoice:

  • Sum the TotalForCustomer from the license-based reconciliation line items.
  • Sum the PostTaxTotal column from the usage-based reconciliation line items.
Charge description (ChargeType in the reconciliation line items) Charge explanation
Offset a line item Partial or whole refund to a line item, including taxes.

Verify discounts for legacy usage-based products

To verify usage-based discounts to your invoice, sum the PretaxCharges from the usage-based reconciliation line items.

Charge description (ChargeType in the reconciliation line items) Charge explanation
Activation discount Discount applied when subscription activated.
Cycle discount Discount applied on periodic charges.
Renew discount Discount applied when subscription renewed.
Cancel discount Charges applied when discounts are canceled.

Verify discounts for legacy license-based products

To verify license-based discounts to your invoice, sum the TotalOtherDiscount from the license-based reconciliation line items.

License-based discounts can be applied to multiple charge types.