Notification before deletion and E5/F5 License

J-3804 1,566 Reputation points
2023-12-15T00:52:04.55+00:00

Hi Team,

When we set up a retention policy to delete emails, Teams chat, and OneDrive files after 2 years, is there a way for users to receive notifications before the deletion?

Additionally, do we need to assign E5/F5 compliance and retention to every user, or is it only required for users who need to receive notifications for review?

Appreciate your help

Microsoft 365
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Formerly Office 365, is a line of subscription services offered by Microsoft which adds to and includes the Microsoft Office product line.
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A Microsoft data governance service that helps manage and govern on-premises, multicloud, and software-as-a-service data. Previously known as Azure Purview.
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  1. Jarvis Sun-MSFT 10,181 Reputation points Microsoft Vendor
    2023-12-15T06:24:14.15+00:00

    Hi @J-3804,

    Welcome to post Q&A forum!

    This feature is not enabled by default. To enable it, you need to create a retention policy that includes a notification action. This action sends an email to the user or a group of users before the retention period expires, notifying them that their content is about to be deleted.

    Regarding your second question, you do not need to assign E5/F5 compliance and retention to every user. You can assign these licenses to only those users who need to receive notifications for review. For example, if you have a legal team that needs to review content before it is deleted, you can assign E5/F5 licenses to those users.

    https://video2.skills-academy.com/en-us/microsoftteams/retention-policies

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment". 

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

    1 person found this answer helpful.

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