Applying Block download policy for a SPO site

Danish Hakak 20 Reputation points
2024-01-19T15:38:10.2833333+00:00

Applying Block download policy for a SPO site restrict users from Downloading printing etc. Since it requires SharePoint Advanced management license, Do all users who have access to the desired SPO site requires this license or only the SharePoint Admin should have that license in order to execute it using the PowerShell. What will happen in case of guest users ? Because i want to keep block download policy limited to guest users only. KB articles for reference https://video2.skills-academy.com/en-us/sharepoint/block-download-from-sites https://video2.skills-academy.com/en-us/sharepoint/advanced-management

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SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
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SharePoint Workflow
SharePoint: A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.Workflow: An orchestrated and repeatable pattern of business activity, enabling data transformation, service provision, and information retrieval.
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Accepted answer
  1. Yanli Jiang - MSFT 26,016 Reputation points Microsoft Vendor
    2024-01-22T08:50:11.7033333+00:00

    Hi @Danish Hakak ,

    To apply a block download policy to a SharePoint Online (SPO) site, users need to have a SharePoint Advanced Management license. However, only SharePoint administrators need to have this license to execute it using PowerShell. For guest users, they do not have a SharePoint license and therefore are not affected by the blocking download policy. However, they will still be able to access the site and its content. If you want to restrict guest users from downloading and printing, you will need to use a different approach. So there is no need to spend money on SharePoint Advanced Management license.

    You can set it to block download when sharing files.

    https://support.microsoft.com/en-us/office/block-downloads-for-view-only-files-in-sharepoint-and-onedrive-6051184b-62ac-4149-b874-13dcd40ef91e

    Alternatively, create a new permission level and give external users permission so they can only view, not download.

    https://video2.skills-academy.com/en-us/answers/questions/1194583/restrict-downloads-for-some-users-on-sharepoint-on

    Hope this is help.

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