bypassing built in Content approval workflow in SharePoint online library for admin users

Audi86 731 Reputation points
2024-02-26T14:28:20.0166667+00:00

hi, we have content approval workflow enabled on SharePoint online library settings. the issue is the workflow require every user even the admins who are approvers to approve themselves. Is there any way to bypass the workflow for specific users.  Or if there is a way to change the wordings when the page is under edit mode which says "Submit for approval". Can we change it on backend? 2024-02-26_09-19-58

Thanks

SharePoint Workflow
SharePoint Workflow
SharePoint: A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.Workflow: An orchestrated and repeatable pattern of business activity, enabling data transformation, service provision, and information retrieval.
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  1. Yanli Jiang - MSFT 23,266 Reputation points Microsoft Vendor
    2024-02-27T07:34:25.89+00:00

    Hi @Audi86 ,

    To bypass the content approval workflow for specific users, you can create a new view that excludes the items pending approval. This view can then be set as the default view for the specific users who should bypass the workflow. As for changing the wording "Submit for Approval", it is not possible to change it on the backend. However, you can create a custom solution using Microsoft Power Automate to create a custom approval process with your desired wording. I suggest you go to the Power Automate Community to start a discussion.

    Here are the steps to create a new view that excludes items pending approval:

    1. Go to the library where the content approval workflow is enabled.
    2. Click on the "All Items" view to open it.
    3. Click on the "Modify View" button in the ribbon.
    4. Scroll down to the "Filter" section and click on "Show items only when the following is true".
    5. In the first drop-down menu, select "Approval Status".
    6. In the second drop-down menu, select "not equal to".
    7. In the third drop-down menu, select "Pending".
    8. Click "OK" to save the changes.

    To set this new view as the default view for specific users:

    1. Go to the library settings.
    2. Click on "Advanced settings".
    3. Under "Default view", select the new view you just created.
    4. Click "OK" to save the changes.

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