I can't get Copilot to give me an accurate excel list of the emails contained in an outlook folder.

Since asking Copilot directly to spit out all 69 emails is basically hitting a digital brick wall (those "guardrails" I mentioned), we need to use the actual tools Microsoft gave us for this kind of heavy lifting.

Think of it this way: Copilot is great for quick summaries, but it's not designed to be a bulk data exporter. For that, we turn to either the built-in Outlook export or Power Automate.

Option 1: The Quick & Easy Outlook Export (No Email Body Info)

This is the fastest way to get the basic columns (Subject, Date, Recipient) for all 69 emails. The catch is it won't grab anything from inside the email body.

1. Switch to Classic Outlook: If you're using that "New Outlook" version, you might need to flip back to the Classic desktop version for this. The old one has better export features.

Once you're in Classic Outlook, go to File $\to$ Open & Export $\to$ Import/Export.

Choose Export to a file and hit Next.

Select Comma Separated Values (CSV). That's just a simple file type Excel can open easily. Hit Next.

Pick the specific folder with your 69 emails and hit Next.

Browse to save the file somewhere you'll find it, then hit Next and Finish.

You'll get a CSV file. Open it in Excel, and you can easily filter the date column to make sure you only have the October 2025 emails. Easy peasy!

Option 2: Using Power Automate (The Full Solution - Recommended)

If you absolutely must have the data that's inside the email body (like a specific ID or status code), then Power Automate is the tool you need. It's a little more complicated to set up, but it's the professional, reliable way to do this job.

Head over to Power Automate (you can usually find it in your Microsoft 365 app launcher).

Start a new flow. You'll want an Instant or Scheduled cloud flow.

The first step is the "Get emails (V3)" action from the Office 365 Outlook connector.

Tell it the name of your folder.

  Here's the key: Use the __Filter Query__ box to lock in the dates, like: `receivedDateTime ge '2025-10-01' and receivedDateTime le '2025-10-31'`. This grabs _only_ the October emails.
  
  Next, you need an __"Apply to each"__ loop. This makes the flow look at each of the 69 emails one by one.
  
     __To get the body data:__ Use a __"Compose"__ action. This is where you write the code (using things like `split()` or `substring()`) that __scrapes the specific text__ out of the email body.
     
        __To save it:__ Use the __"Create row"__ action for the __Excel Online__ connector. You'll map the basic data (Subject, Date, Recipient) _plus_ your scraped body data into the correct columns of an Excel file you've already created on your OneDrive or SharePoint.
        

It's a bit more effort, but Power Automate is built to handle this type of reliable, repetitive data extraction, which Copilot just isn't designed for.Since asking Copilot directly to spit out all 69 emails is basically hitting a digital brick wall (those "guardrails" I mentioned), we need to use the actual tools Microsoft gave us for this kind of heavy lifting.

Think of it this way: Copilot is great for quick summaries, but it's not designed to be a bulk data exporter. For that, we turn to either the built-in Outlook export or Power Automate.