SharePoint List Workflow Grant Access Quandry

Peter West 1 Reputation point
2022-03-31T19:41:35.097+00:00

Hi All

Hoping someone can help. I have a SharePoint list which all site users have access to, however the content is confidential, except if you have created the list item, or been assigned it for approval. I used the 'Stop Sharing an Item' and then 'Grant Access' line to do this.

HOWEVER, i would like to grant superuser access to 2 people who can oversee all items created. If I add another line for Grant Access, it will only apply to new items created and not items already on the register. I tried site permissions but unless i give the user Full Control (giving them power to delete the list), it does not seem to overwrite the workflow 'Stop Sharing an Item' line.

Hope this makes sense.

Thanks

Peter

SharePoint Workflow
SharePoint Workflow
SharePoint: A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.Workflow: An orchestrated and repeatable pattern of business activity, enabling data transformation, service provision, and information retrieval.
598 questions
0 comments

1 answer

Sort by: Most helpful
Most helpful Newest Oldest
  1. CaseyYang-MSFT 10,441 Reputation points
    2022-04-01T06:26:57.48+00:00

    Hi @Peter West ,

    According to your description, You could grant permissions in list settings.

    1.List settings > Permissions for this list > Grant Permissions

    189045-1.jpg

    2.Type username > click "SHOW OPTIONS" > select permission level you want

    188900-2.jpg 188975-3.jpg

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Your answer

Answers can be marked as Accepted Answers by the question author, which helps users to know the answer solved the author's problem.