Location of auto archived organization e-mails after activating of Retention Policy (Only for Admins)

Nikola Nikolov 1 Reputation point
2020-09-15T10:29:14.093+00:00

Hi,

as an admin of my organization, I make the retention policies for all users of the organization through the Exchange Admin Center. After the archive process, I want to know where to find the archived e-mails and to save them to a different security folder. Is there any specific folder in SharePoint or OneDrive where those archived e-mails from Outlook are stored?

Thanks in advance.

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  1. Vasil Michev 104K Reputation points MVP
    2020-09-15T12:42:53.333+00:00

    The items get moved to the Online Archive mailbox for the user. If no archive has been provisioned, they remain in place. Check the documentation for more details: https://video2.skills-academy.com/en-us/exchange/policy-and-compliance/mrm/retention-tags-and-retention-policies?view=exchserver-2019#retention-actions

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  2. Nikola Nikolov 1 Reputation point
    2020-09-15T14:05:08.89+00:00

    Hi, Vasko!
    Thanks for your response! My question is more about where are the In-Place archived emails stored. Is it possible to find them as files for all organization users on the Microsoft Servers somewhere?
    Thanks in advance.

  3. Echo Du_MSFT 17,156 Reputation points
    2020-09-16T10:08:43.863+00:00

    @Nikola Nikolov

    Archiving in Office 365 (also called In-Place Archiving) . It means that stored in the In-Place Archive folder in the user mailbox.

    Per my test, my Archive mailbox location as following :
    25178-ex1.png

    You could run the following command from the Exchange Management Shell to get a list of all users with archive mailboxes. 

    # Install ExchangeOnlineManagement Module  
Install-Module -Name ExchangeOnlineManagement -RequiredVersion 1.0.1  
# Make a connection   
Connect-ExchangeOnline -UserPrincipalName wendy@testLZ.onmicrosoft.com -ShowProgress $true  
#List all Archive Mailboxes  
Get-Mailbox | where {$_.ArchiveDatabase -ne $null} | ft name, archivedatabase, archivename, archivequota, archivewarningquota –AutoSize

    25211-ex2.png

    Thanks,
    Echo Du

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  4. Nikola Nikolov 1 Reputation point
    2020-09-21T13:39:13.427+00:00

    Hi,

    thanks a lot for your responces!

    However, my question is still unresolved. I see the In-Place Folders of all members, but don't find where're they stored on a Server Level. Here I speak for Outlook Web App and don't have the menu "Servers" in Exchange Admin Center. Should I make an extra connection with an organization server via the Connector Option in Exchange Admin Center?

    Thanks in advance.

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