Enable Copilot case and conversation summaries

  • Article

Note

Copilot Studio bot is renamed as Copilot agent (agent or AI agent). Human agent is now renamed as customer service representative (service representative or representative). You might come across references to the old and new terms while we update the product UI, documentation, and training content.

Copilot case and conversation summaries help you to quickly understand the context of a case and resolve customer issues more efficiently.

Enable case summaries

Applies to: Dynamics 365 Customer Service only

Case summaries help customer service representatives (service representatives or representatives) understand the context of a case, enabling them to resolve customer issues efficiently. Agents get a concise summary of the case with the case title, customer, case subject, product, priority, case type, and case description. Email activity records, notes linked to a case, and conversation summaries are also used to generate the case summary.

Important

  • A minimum of 50 tokens are required to generate a case summary. 50 tokens translate to approximately 38 words in English, without counting spaces. Therefore, you'll need a minimum of 38 English words specified across the case fields that copilot uses to generate the case summary.
  • AI agent conversations aren't automatically included in the conversation summary.
  1. In Contact Center admin center or Customer Service admin center, select Ask a question in Copilot for questions and emails for Copilot case summaries to be available.
  2. Use one of the following navigation options:
    • Agent Experience > Productivity > Summaries
    • Operations > Insights > Summaries
  3. Select Manage in Summaries.
  4. Select Make case summaries available to agents to display a summary of the case on the Case page.
  5. Select Manage data to modify the source case fields that Copilot uses to generate case summaries.
  6. Select Specify information to exclude to add email addresses and text that you want Copilot to exclude when generating responses. You can specify up to 10 email addresses and three disclaimers, headers, or footers within the email that you want Copilot to ignore. For example, you might not want to include automatic notification emails in your case summary. You can add the email address and Copilot won't use those emails to generate case summaries.

Perform the steps in Display case summary on custom case forms for the Copilot case summary to be displayed on custom case forms.

Enable conversation summaries

Applies to: Dynamics 365 Contact Center—standalone and Dynamics 365 Customer Service only

Conversation summaries enable service representatives to collaborate effectively with other service representatives and contacts, by enabling service representatives to easily recap an ongoing chat or a transcribed voice conversation.

For Copilot to automatically generate a conversation summary for a live conversation, in Contact Center admin center or Customer Service admin center, select the following options on the Summaries page:

  • When an agent joins a conversation: Generates a summary when an agent joins a conversation. A summary is also generated when the primary agent invites a collaborator and a second agent joins the conversation or when the primary agent transfers a conversation.
  • When a conversation ends: Generates a summary when the conversation ends.
    • Select Allow agents to create case with a button in the summary to allow agents to see the Create case button in the conversation summary. A new case is created when the agent selects Create case.
  • On demand, by selecting a button to summarize the conversation: Generate a summary at any point in the conversation, whenever the agent selects the copilot Summarize conversation in the conversation panel.
  • Select Manage format to the change the format in which the conversation summary is displayed to agents.

Use Copilot to summarize cases and conversations
Enable features in Copilot pane