Setting up and maintaining Project management and accounting
Important
This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
Use Project management and accounting to create and manage projects in Microsoft Dynamics AX. You can set up project parameters, project groups, timesheet entry parameters, approval workflows, validation requirements, pricing groups, cost or sales prices, or forecast models. You can also set up project categories, category groups, or shared categories.
Depending on your setup, you can then perform many tasks that are related to projects, such as budgeting or forecasting, creating and managing project invoices, creating and managing project quotations, and recognizing project revenues and WIP.
The topics in this section provide information about setting up and maintaining Project management and accounting.
Configuring Project management and accounting parameters
Configuring category groups, categories, and cost templates
Configuring ledger posting for projects
Configuring cost prices, sales prices, and transfer prices
Configuring validation for projects
Configuring periods and worker access for projects
Migrating project data from other ERP systems
Configuring Microsoft Project Server integration
Project management and accounting setup and maintenance forms
The following table lists the forms that are available for setting up and maintaining Project management and accounting.
Note
Some forms in the following table can be opened only if prerequisite information or parameter settings have been entered in the system.
Task |
Form name |
Usage |
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Set up project parameters |
Project management and accounting parameters |
Set up default values for the projects that you create and manage in Microsoft Dynamics AX. |
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Set up project workflows |
Project management and accounting workflows |
Define workflows for approvals of budgets, budget revisions, timesheet documents, and timesheet line items. |
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Define sorting criteria |
Project report sort fields |
Define custom sorting criteria that can be used with projects. For example, you could define the Sales department as a sort dimension and assign it to all projects that are owned by the Sales department. Sorting criteria are especially helpful when you are defining reports and creating detailed views of data. |
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Set up hour, fee, item, and ledger journals |
Journal approval |
Set up project journal approval procedures, which can be used to approve time sheet transactions that are entered by workers. |
Journal descriptions |
Set up journal descriptions that can be used as a transaction description when you create transaction lines in hour and fee journals. |
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Journal names |
Set up ledger journal names for hour, item, and fee project journals. Journal name setup is mandatory when new journals are created. |
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Set up default offset accounts |
Default offset accounts for expenses |
Set up default offset accounts for expense transactions entered on a project. |
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Create and maintain beginning balance journals |
Beginning balance journal |
Create, maintain, validate, post, or print beginning balance journals |
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Create project groups |
Project groups |
Create project groups and specify options for project groups. |
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Set up ledger posting |
Ledger posting setup |
Specify the ledger accounts to which project transactions should be posted. |
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Set up expense policies |
Project expense policies |
Set up project expense policies for workers. |
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Create worker groups for expense policies |
Project expense policy worker groups |
Specify a worker group to which a project expense policy can be applied. |
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Set up cost and sales prices |
Cost price - expense |
Set up cost prices for expense transactions. |
Cost price - hour |
Set up cost prices for hour transactions. |
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Sales price - expense |
Set up sales prices for expense transactions. |
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Sales price - fee |
Set up sales prices for fee transactions. |
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Sales price - hour |
Set up sales prices for hour transactions. |
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Sales price - subscription |
Set up sales prices for subscriptions. |
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Create category groups |
Category groups |
Create category groups for projects. |
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Create shared categories |
Shared categories |
Create categories that can be used in all legal entities in your organization. |
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Create project categories |
Project categories |
Enable global project categories for specific companies. |
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Set up cost templates |
Cost template |
Set up project cost templates. A cost template is a method for outlining the following estimate information about fixed-price projects:
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Create forecast models |
Forecast models |
Create forecast models and submodels. A forecast model names and defines a specific forecast. |
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Create allocation keys |
Project allocation keys |
Create project allocation keys that are used in forecast reduction. |
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Set up form note parameters |
Form setup |
Choose display options for invoices and other project documents, such as for the document layout, display of notes and item numbers, and sales tax calculations. |
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Edit form text |
Form notes |
Maintain the standard text that appears on forms that your company uses, such as invoices, purchase orders, and interest notes. For example, you can change the text on a form for these purposes:
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Set up line properties |
Line properties |
Create new line properties. A line property assigns individual attributes, such as chargeable or nonchargeable, to posted transactions. |
Project/group line properties |
Specify the default line property for all projects, for a project group or groups, or for a single project. You can also specify a default line property for a specific project and category combination, or a project group and category group combination. |
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Set up grants |
Grant customer types |
Create grant customer types, which are used to identify different categories of grant customers. |
Grant types |
Create grant types, which are used to classify different grants according to their source or purpose. |
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Matching types |
Create matching types, which are used to classify different categories of matching funds. |
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Define validation connections |
Category validation project assignments |
Define project validation assignments for project categories. The assignments that you set up in this form make the category available for selected projects or include the category in project/category groups. |
Category validation worker assignments |
Define worker validation assignments for categories. The validation assignments control access limitations when workers register entries in the hour, cost, and item consumption journals, and when they enter timesheets. The assignments that you set up in this form make the category available for selected workers or include the category in worker/category groups. |
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Project validation category assignments |
Define validation connections for the selected project. The connections that you set up in this form make the project available for selected categories. They also enable you to include the project in category or project groups. |
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Worker validation project assignments |
Specify which worker or group of workers are authorized to charge hours against the selected project. |
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Create validation group associations |
Project/category validation groups |
Create groups that combine projects and categories for validation. The validation assignments determine which categories can be assigned to which projects. |
Worker/category validation groups |
Create groups that combine workers and categories for validation. The validation assignments determine which categories can be assigned to which workers. |
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Worker/project validation groups |
Define project validation assignments for workers. The validation assignments determine which workers can be assigned to which projects. |
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Set up validation parameters |
Project management and accounting parameters |
Define the effect that a particular validation combination will have. |
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Enable validation parameters |
Project management and accounting parameters |
Enable validation and the level of validation in Microsoft Dynamics AX for combinations of projects, categories, and workers. |
Project setup |
Enable project or category validation for the selected worker by selecting the Enable project validation and Enable category validation check boxes. |
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Categorize quotation templates |
Quotation template groups |
Create and maintain quotation template groups. Quotation template groups are used to categorize quotation templates. |
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Create price groups |
Price/discount groups - Customer |
Create price groups to manage project costs. Note The form is accessed in the Accounts receivable module. Prices that can be assigned to price groups are created in the sales price forms under Project management and accounting > Setup > Prices. |
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Define project stages |
Project management and accounting parameters |
Define project stages for various project types. |
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Enable integration |
Microsoft Project Server integration settings |
Install and enable additional integration components between Microsoft Dynamics AX and Microsoft Project Server. Note For detailed information about how to integrate Microsoft Dynamics AX and Microsoft Project Server 2010 so that you can use the features of both programs to manager your projects, see the white paper “Microsoft Project Server 2010 Integration with Microsoft Dynamics AX 2012.” |
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Set display levels for integration |
Microsoft Project Server integration global settings |
Specify whether header projects in Microsoft Dynamics AX are integrated with Project Server, and whether worker rates in Microsoft Dynamics AX are displayed in Project Server. |
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Set up timesheet preferences |
Delegate setup |
Assign delegates who are authorized to enter timesheets on your behalf or for other workers. |
Timesheet favorites |
Create timesheet configuration options that are used frequently, and then associate the favorites with worker or worker groups. When workers create new timesheets, the timesheet lines are populated with the selections that you add here as favorites. |
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Create timesheet periods |
Timesheet period types |
Create period types, which are required in Microsoft Dynamics AX for use with estimates, subscriptions, and missing timesheet reports. |