Setting up and maintaining Travel and expense
Important
This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.
Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
The following table describes the forms that you can use to set up and maintain the Travel and expense section. The entries in the table are arranged first by task, and then alphabetically by the name of the form that you use to complete the task.
Note
Some forms in the following table require information or parameter settings to navigate to them.
For more information about setup and maintenance tasks, see the System and Application Setup Help.
Task |
Form name |
Usage |
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Set up parameters for Travel and expense. |
Travel and expense parameters |
Use this form to set the default values for the Travel and expense section. |
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Create policy rules. |
Expense |
Use this form to create policy rules and violation responses for expense reports. |
Travel cost |
Use this form to create policy rules and violation responses for travel requisitions. |
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Create expense categories. |
Expense categories |
Use this form to create the expense categories that workers can select when they enter expenses on expense reports. |
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Set up expense purposes. |
Expense purposes |
Use this form to create the expense purposes that workers can select when they enter expenses on expense reports. Expense purposes are optional. If you do not create expense purposes, workers can enter any expense purpose when they enter expenses. |
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Set up records for worker expenses. |
Worker |
Use this form to assign corporate credit cards to a worker, view or update the mileage that a worker incurred in a personal or company car, and specify per diem rates for workers. You can also use the form to map a worker to a vendor account so that the worker can be reimbursed for out-of-pocket expenses. |
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Set up payment methods. |
Payment methods |
Use this form to set up methods of payment for expense transactions. |
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Set up tax configurations. |
Tax configurations |
Use this form to set up the sales tax information for specific countries/regions. Workers can select this information when they enter expenses on expense reports. |
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Set up travel locations. |
Travel locations |
Use this form to set up the travel locations that workers can select when they enter expenses on expense reports. Travel locations are optional. If you do not set up travel locations, workers can enter any travel location when they enter expenses. |
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Set up merchants. |
Merchants |
Use this form to set up the merchants that workers can select when they enter expenses on expense reports. Merchants are optional. If you do not set up merchants, workers can enter any merchant when they enter expenses. |
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Set up display fields. |
Display fields |
Use this form to select the fields that appear on an expense report. You can also specify whether the fields are read-only. |
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Set up delegates for expense reports. |
Delegates |
Use this form to set up delegates who can create or submit expense reports on behalf of another worker. |
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Set up reason codes for credit card disputes. |
Dispute reason codes |
Use this form to create the reason codes that workers can enter when they create credit card disputes for expense reports. |
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Create per diem rules. |
Per diem locations |
Use this form to set up the locations that workers can select when they receive per diem payments. |
Per diem rate tiers |
Use this form to set up various per diem rates that are based on hours. |
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Per diems |
Use this form to set up per diem rates for workers. |
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Set up cash advances. |
Cash advance accounts |
Use this form to create accounts that are used only for cash advances. |
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Set up a recurring automatic import of credit card transactions. |
Credit card import from folder |
Use this form to set up the folder where imported credit card transactions are stored. You can also use the form to specify how often credit card transactions are imported, and to define the notifications what are sent when credit card transactions are imported. |
Import a specific credit card file |
Use this form to manually import credit card transactions. |
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Set up approval workflows for expense management. |
Travel and expense workflows |
Use this form to set up approval workflows for Travel and expense. |
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Set up statistics groups. |
Statistics groups |
Use this form to set up groups of expense categories for Travel and expense reporting. |