Connected experiences in Office

Note

For a list of Office products covered by this privacy information, see Privacy controls available for Office products.

Note

^[1] When users are signed in with a work or school account, these connected experiences are optional connected experiences and are provided under the terms of the Microsoft Services Agreement and privacy statement, and other terms may also apply. For more information, see Overview of optional connected experiences in Office. If you're an admin, these optional connected experiences can be managed by privacy controls for connected experiences or by the Allow the use of additional optional connected experiences in Office policy setting.

^[2] These connected experiences in Word, Excel, PowerPoint, and Outlook (classic) of Microsoft 365 Apps won’t be available to your users in the following scenarios on Windows devices:

• If your organization is using the PowerShell advanced setting BlockContentAnalysisServices with sensitivity labels from Microsoft Purview Information Protection. For more information, see Prevent some connected experiences that analyze content.
• If your organization is using Double Key Encryption (DKE) to protect files and emails.

This applies to Version 2406 or later in Current Channel and Monthly Enterprise Channel, and Version 2402 (Build 17328.20550) or later in Semi-Annual Enterprise Channel.

^[3] Starting with Version 2406 of Microsoft 365 Apps, these connected experiences are no longer managed by privacy controls for connected experiences. Instead, these connected experiences can be managed by using existing security controls available in Microsoft Purview portals. For more information, see Apply a sensitivity label to content automatically and Send email notifications and show policy tips for DLP policies.

^[4] These connected experiences won’t be available to your users in Outlook (classic) on Windows devices if all of the following conditions are true:

• You’ve configured the “Block processing of S/MIME encrypted messages by certain connected experiences” policy setting to Enabled.
• The email messages are using S/MIME encryption.
• Your users have Version 2405 or later in Current Channel or Monthly Enterprise Channel, or have Version 2402 (Build 17328.20550) or later in Semi-Annual Enterprise Channel.

For Editor, only spelling and grammar check are affected.

^[5] Basic functionality of Editor remains available even if you're not connected to the internet. That same basic functionality also remains available if you decide to disable the use of connected experiences that analyze your content. In both cases, no content or data related to your use of Editor is sent to Microsoft.

^[6] For devices running Android, these ink capabilities remain available even if you're not connected to the internet. These ink capabilities also remain available on devices running Android even if you decide to disable the use of connected experiences that analyze your content. In both cases, no data about the use of these ink capabilities is sent to Microsoft.

^[7] If you're not connected to the internet, Read Aloud only uses the text-to-speech functionality your device provides.

^[8] In some scenarios, basic functionality of text predictions remains available even if you're not connected to the internet or if you've decided to disable the use of connected experiences that analyze your content. For example, if you're using text predictions in Outlook on a Windows device or in Word on a Mac device. In those scenarios, no content or data related to your use of text predictions is sent to Microsoft.

Note

^[9] When users are signed in with a work or school account, these connected experiences are optional connected experiences and are provided under the terms of the Microsoft Services Agreement and privacy statement, and other terms may also apply. For more information, see Overview of optional connected experiences in Office. If you're an admin, these optional connected experiences can be managed by privacy controls for connected experiences or by the Allow the use of additional optional connected experiences in Office policy setting.

^[10] Basic functionality of Tell Me remains available even if you're not connected to the internet. That same basic functionality also remains available if you decide to disable the use of connected experiences that download online content. In both cases, no data about the use of Tell Me is sent to Microsoft.

Note

^[11] When users are signed in with a work or school account, these connected experiences are optional connected experiences and are provided under the terms of the Microsoft Services Agreement and privacy statement, and other terms may also apply. For more information, see Overview of optional connected experiences in Office. If you're an admin, these optional connected experiences can be managed by privacy controls for connected experiences or by the Allow the use of additional optional connected experiences in Office policy setting.

^[12] Starting with Version 2405 of Microsoft 365 Apps, these connected experiences are no longer managed by privacy controls for connected experiences. Instead, these connected experiences can be managed by using existing security controls available in Microsoft Purview portals. For more information, see Set up Information Rights Management (IRM) in SharePoint admin center and Manage sensitivity labels in Office apps.

Note

• If you're using Office for Mac, open any Office application and select the app menu (such as Word, or Excel) > Preferences > Privacy. This will open the Account Privacy settings dialog box where you can see your privacy options.
• For more information, see Account Privacy Settings.

Note

For information about the effect of these policy settings on Microsoft 365 Copilot features, see Microsoft 365 Copilot and privacy controls for connected experiences.