Sample automation of SAP GUI

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We've provided the following simplified example, which we'll use as the base for our automation tutorials.

Let's say your organization doesn't have employee self-service functionality, but you want to allow employees to add a second address to their personnel profile by using a flow that they manually trigger.

A diagram of the sample automation where the employee triggers a cloud flow. The cloud flow gets the secrets from Azure Key Vault and then starts the desktop flow. The desktop flow uses RPA to add a new address in SAP. After it's completed, the cloud flow emails a status message to the employee.

Note

The following procedure was developed as an example for this playbook. Your HR department can provide you with the exact steps for you to follow to add the second address to SAP.

These are the steps:

  1. Enter the transaction code PA30, and then select Enter.

  2. Select or enter the Personnel number for the employee.

  3. On the Basic personal data tab, do the following:

    1. For Infotype, enter 0006 (= Addresses).
    2. For STy, enter 2 (= Temporary Address).
    3. For From, enter a date value.

  4. Select the Create (F5) button on the toolbar.

  5. In the opened Create Addresses form, provide all relevant address fields, such as Address line 1, City, ZipCode, and State.

  6. Select Save (Ctrl+S) on the toolbar.

  7. On the Maintain HR Master Data form, select Back (F3) to return to the starting point of your process recording.

  8. Optionally, sign out of SAP and close all SAP windows.

Next step: Pro-code RPA with SAP GUI in Power Automate Desktop