Get started using the SAP Vendor Invoice Management app
The SAP Vendor Invoice Management app is part of the SAP Procurement solution for Microsoft Power Platform. It allows you to do several functions in SAP quicker and easier than using SAP GUI. You can view a recent vendor invoice, approve a vendor invoice for payment, and create an invoice against an existing purchase order.
View a vendor invoice
You have three options for viewing a vendor invoice:
- Select a recent vendor invoice that you have interacted with.
- Search for a vendor invoice based on vendor, document type, company code, and date range.
- Enter a known vendor invoice number.
Select a vendor invoice
You can select a recently viewed vendor invoice from a drop-down list. Choose a vendor invoice to load onto the screen.
Search for vendor invoice
If you have not interacted with the vendor invoice and you don't know the exact number, you can search for a vendor invoice. Select the funnel icon to open the vendor invoice search screen.
The vendor invoice search screen allows you to search by an individual field or a combination of these fields:
- Vendor
- Document type
- Company code
- Creation date range
Take these steps to perform a search:
- Enter your selection criteria.
- Select Search to display your results.
- Select the vendor invoice you want to display on the overview screen.
Enter a vendor invoice number
If you know the vendor invoice number of the material document you want to view, you can type it in the Search vendor invoice number field.
Create vendor invoice
Select the Create button.
Enter a purchase order number.
Select the right-pointing arrow next to the purchase order number to view:
- Vendor number and name
- Purchase order items
Adjust the Quantity received as needed.
Select Save to post the vendor invoice.
Field mappings
The table provides invoice screen to function module field mappings.
BAPI INCOMINGINVOICE CREATE1 mapping
Area | Display Name | Parameter | Field | Default |
---|---|---|---|---|
Header | HEADERDATA | INVOICE_IND | ||
Header | HEADERDATA | DOC_TYPE | ||
Header | HEADERDATA | DOC_DATE | ||
Header | HEADERDATA | PSTNG_DATE | ||
Header | HEADERDATA | COMP_CODE | ||
Header | HEADERDATA | DIFF_INV | ||
Header | HEADERDATA | CURRENCY | ||
Header | HEADERDATA | GROSS_AMOUNT | ||
Header | HEADERDATA | BLINE_DATE | ||
Header | HEADERDATA | PYMT_METH | ||
Header | INVOICESTATUS | RBSTAT | "A" | |
Line | Item | GOODSMVT_ITEM | PREQ_ITEM | |
Line (Default) | REL_DATE | GOODSMVT_ITEM | REL_DATE | utcNow() Date |
Header (Default) | Document Type | GOODSMVT_CODE | GM_CODE | 01 |