Convert a Distribution Group into a Room List

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Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

In Microsoft Office Outlook 2007 or earlier, if you wanted to search for a conference room's availability while setting up a meeting, you needed to add all possible conference rooms to the meeting request, and then use Scheduling Assistant to view available conference rooms.

In Microsoft Exchange Server 2010, you can create room list distribution groups to generate a list of building locations so that in Outlook 2010, users can select a building and get information about room availability in that building without having to manually add all the rooms in the building.

Note

In Exchange, you can convert a distribution group to a room list only if all the members of the distribution group are room mailboxes. In addition, after the distribution group is converted to a room list, or after you create a room list, you can only add room mailboxes to the group.

Looking for other management tasks related to distribution groups? Check out Managing Distribution Groups.

Prerequisite

You have a distribution group that contains only room mailboxes. For details about how to create a room list, see Create a Distribution Group.

Use the Shell to convert a distribution group into a room list

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Distribution groups" entry in the Mailbox Permissions topic.

Note

You can't use the EMC to convert a distribution group into a room list.

This example converts the Bldg34 Conf Rooms distribution group to a room list.

Set-DistributionGroup -Identity "Bldg34 Conf Rooms" -RoomList

For detailed syntax and parameter information, see Set-DistributionGroup.

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