Analyze Office Migration Planning Manager Reports for Office 2010

Configure OMPM Reports

OMPM Reports (OMPM.accdr) is in the Report folder in the OMPM download package.

To use OMPM Reports

1. In the Reports folder where you installed OMPM, double-click OMPM.accdr. Click Yes at the security prompt.

2. On the OMPM Welcome page, in the Server drop-down box, select the computer that is running the Microsoft SQL Server or Microsoft SQL Server 2005 Express Edition database that you are using to store scan data. If the server is not the default for a computer, it must be specified as the named instance in the form <ComputerName>\<ServerName>. By default, SQL Server installs itself as the default instance on a server, but SQL Server 2005 Express Edition installs itself by using SQLEXPRESS as the named instance.

3. In the Database drop-down box, select the name of the database. Click Connect. If you have already connected to a database, OMPM Reports automatically opens the database. If you want to connect to a different database, click Connect.

Review Scan Coverage and Errors

Use the following procedure to review the scan results for a specific scan. Only scanner coverage and errors are reported. Use the Office 2010 Compatibility report to review the upgrade issues that are identified by the scanner.

To review scan coverage and errors

1. On the OMPM Welcome page, select Scan Coverage and Errors. This brings up the Scan Results page.

2. Select a Run ID at the top of the Scan Results page to view the results for that run of the OMPM File Scanner.

3. To view the scan results for a specific computer, select the computer in Scan results for each computer in the run selected above. The scan results appear in Scan errors for the run and computer selected above.

Review Office 2010 Compatibility

Use the following procedure to review Office 97-2003 files for compatibility issues with Office 2010. For a list of filtering criteria that you can select from the Office 2010 Release Compatibility page in OMPM reports, see Office Migration Planning Manager 2010 reports filtering reference for Office 2010. For information about using the OFC and VET, see Convert binary Office files by using the Office File Converter (OFC) and Version Extraction Tool (VET).

To review Office 2010 compatibility

1. On the OMPM Welcome page, select Office 2010 Compatibility. The Office 2010 Compatibility page opens.

2. Do one of the following:

   • Load a filter that you previously saved by clicking the Load Filter button at the bottom of the page, or

   • Specify your file filter settings in Select a File Filter, along the left side of the page.

3. To apply the filter, click the Apply Filter button at the top of the 2010 Office release Compatibility page. Use the tabs on the right side of the page and follow these steps.

   1. Select the Issue Summary tab to view a summary of the issues that were identified by the OMPM File Scanner by severity, type, and frequency. You can open the summary in a new window by clicking New Window at the bottom of the page.

   2. To view issues and edit their severity level, click Manage Issues at the bottom of the Issue Summary page, and review or edit issues on the resulting Manage Issues dialog box. If you review the impact of an issue and the issue is not important for your document set, you can also change the issue level in this dialog box. You can use this to organize your files into processing groups of Red, Yellow, and Green status.

   3. Select the Computer Summary tab to view a summary of the issues for each computer that was scanned. You can bring up the summary in a new window by clicking New Window at the bottom of the page. To obtain a printable report, click Report View at the bottom of the page.

   4. Select the Scanned Files tab to view files that match the criteria set by the filter that you applied. You can bring up the summary for all files in a new window by clicking New Window at the bottom of the page. To obtain a printable report, click Report View at the bottom of the page.

   5. Select the Created Files tab to view files that were created by using the Office File Converter or Version Extraction Tool. You can open the summary for all files in a new window by clicking New Window at the bottom of the page. To obtain a printable report, click Report View at the bottom of the page.

   6. To save the filter, click the Save Filter button at the bottom of the page.

   7. Export the files to an XML file for use by the Office File Converter or Version Extraction Tool by clicking the Export button at the bottom of the page.

Analyze Excel, Word, or PowerPoint files that use macros

If you enable macro scanning in Offscan.ini, OMPM 2010 provides a report that shows you the files that contain macros that use VBA code. The report shows the number of objects that the scanner identifies as changed from the current state to the Office 2010 model. If you enable 64-bit macro scanning in Offscan.ini, the macro report also contains a column that displays the number of potential issues that can occur if the current VBA code is used with 64-bit Office 2010.

To analyze Excel, Word, or PowerPoint files that use macros

1. On the OMPM Welcome page, click Office 2010 Compatibility.

2. Click the Macro Summary tab to view a summary of the issues for each file that was scanned. You can view the summary in a new window by clicking New Window at the bottom of the page. To obtain a printable report, click Report View at the bottom of the page. Only files that contain macros are included in this view.

3. Review the number of potential issues that are listed in the Functionality Issue Count column. The number that is listed in the column is the number of potentially changed objects that the scanner identified in the VBA code.

4. Review the number of potential issues that are listed in the x64 Compatibility Issue Count column. The number listed that column is the number of potentially changed objects that the scanner identified in the VBA code.

5. Review the files that are listed in this view with file owners to assess the need to update them to Office 2010 compatibility.

6. Engage with a developer to correct these files by using the Office Code Compatibility Inspector (OCCI).

Review Access Compatibility

Use the following procedure to discover issues that apply to migrating Microsoft Access versions 97 through 2003.

To review Access compatibility

1. On the OMPM Welcome page, select Access Compatibility. The Access Reporting page opens.

2. On the Access Reporting page, look at the date of the last analysis (next to Analyze). If you have run a scan after that date, or if you have never run Analyze, click Analyzer Settings on the Access Reporting page, specify the settings that you want, and then click Analyze. If you do not have to configure the settings and want to start an analysis of the scan data, click Analyze on the Access Reporting page.

   Note

   Clicking Analyze prompts you with the message: "Analysis can take quite a long time and should not be canceled mid-run. Are you sure you want to continue?" If your scan data covers fewer than 100,000 Access databases, the analysis usually takes only a few minutes. If there are more than 100,000 databases, the analysis can take a long time. You might prefer to run the analysis overnight.

3. To search the Access scan data by field, select QuickSearch on the Access Reporting page. This page lists files that OMPM has analyzed. Use QuickSearch to find a specific database file by name, or a list of databases in a specific path or on a specific computer.

4. To view or print interactive reports for Access data, select Reports on the Access Reporting page. The View Reports tab opens. On the left navigation pane, you can select from the following reports:

   • Database and Issue Details   A list of issues for each database file.

   • Database Issues Grouped by Issue  A list of all databases that are identified as having a specific issue.

   • Executive Summary   An overview of issues for all analyzed databases, without the file-level details.

   • Active versus Old Databases   A list of analyzed databases that shows whether they are active or inactive, based on their LastModified property.

   • Conversion Issue–Database is an MDE file   A list of .mde files and .mdb files that have identical names.

   • Conversion issue–Replicated database   A list of databases that use replication.

   • Conversion issue–Reserved name in Form/Report/Macro   A list of databases that contain a reserved name in a form, report, or macro.

5. To view interactive charts that help you find databases that have certain attributes, select Charts on the Access Reporting page. The Database Charts screen opens. You can then select from the following charts:

   • Date Last Opened   Database count per year opened.

   • Database Rating   Database count by level of user intervention required.

   • Access Version   Database count by version of Access.

   • File Size   Database count by file size.

   • Conversion Issues   Database count by conversion issue.

   • Warning Level   Database count by warning level.

6. To view databases and database objects on a per-file basis, data, select File Details on the Access Reporting page.

7. To view database issues on a per-file basis, select Conversion Issues on the Access Reporting page. For a list of Access errors, see “Access errors” in this section.

See Also

Concepts

Office Migration Planning Manager 2010 reports filtering reference for Office 2010
Office Migration Planning Manager overview for Office 2010
Set up the Office Migration Planning Manager File Scanner for Office 2010
Run the Office Migration Planning Manager File Scanner for Office 2010
Import Office Migration Planning Manager log files into a database
Convert binary Office files by using the Office File Converter (OFC) and Version Extraction Tool (VET)

Other Resources

Getting started with OMPM 2010