Administer team activities

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As a team administrator, you can administer all team-related activities for your team. These include being able to add a team administrator, add team members, customize the Kanban board and team home page, manage the team room, and configure team settings.

Add an account as a team administrator

It’s always a good idea to have more than one person with administration permissions for an area.

1. If you’re not a team administrator, get added as one using this procedure. Ask an administrator for your team project or project collection to add you as an administrator.

2. Add an administrator from your team administration context in Team Web Access (TWA).

   

   To access this page, choose the gear icon from your team home page.

3. Add the account identity.

   

Administer team room permissions

You can grant permissions to users to administer a team room.

1. From the context menu, open permissions for the team room.

   

2. Add an account, set the permissions for Administer to Allow, and save the changes.

   

Q & A

Q: How do permissions for Team Administrators compare with those set for Project Administrators?

A: Team Administrator permissions are role-based. They are not set through the user interface. The following table summarizes a subset of the default permissions assigned to the team project Readers, Contributors and Project Administrators groups and the Team Administrator role. Because team administrators are also members of the Contributors group, they inherit the permissions assigned to that group.

Permission	Readers	Contributors	Team Administrators (Note 1)	Project Administrators
Add a team administrator (Note 2)
Add team members (Note 2))
Customize the Kanban board (Note 2)
Administer team rooms (Note 2), 3)
Manage team home page (pin/unpin objects)
Create and manage team alerts (Note 2)
Create tag definition
Configure team settings (Note 4)
Edit project-level information(Note 5)
View project-level information
Area node: Edit work items under the node
Area node: Create, delete, edit child nodes
Iteration node: Create, delete, edit child nodes
Shared work item queries: Read
Shared work item queries: Contribute, Delete, Manage Permissions

Notes:

1. The team administrator role grants users several permissions that aren't set through the UI. Also, because team administrators are members of the Contributor role they have permissions assigned to that role.

2. This permission is role-based. They not set through the UI. Team administrator permissions extend only to the team for which they're an administrator. Project administrators permissions extend across all teams defined for the team project.

3. Team administrators can manage team rooms for those teams that they’re administrators for. Project Administrators groups can create and administer team rooms that they've created.

4. Team settings include the team name, description, profile image, and working days. You access team settings through the administration page for the team.

5. The Edit project-level information permission grants users access to all team administration tasks across all teams defined for the team project.

For a comprehensive list of all permissions and default groups, see the Permissions reference for TFS.

Q: Who has permissions to create team rooms?

A: Team administrators can manage team rooms for those teams for which they’re administrators.

Members of the Project Administrators groups can create and administer team rooms that they have created.

Members of the Project Collection Administrators groups can create and administer all team rooms.

Q: Who has permissions to open events that appear in the team room?

A: Permissions on team room events are managed by their associated operational area. It is possible for a team member to have permissions to collaborate within a team room, yet not be allowed to view work items, build definitions, or source code that have alerts enabled in the team room.

For information about where these permissions are set in TWA, see Restrict access to functions and tasks.

Q: I want to add a team picture. What do I need to know?

A: If you're a team administrator, you can add a team picture. Open the administration page and choose the picture icon under Team Profile. The maximum file size is 4 MB.