Posting profiles are common throughout all modules in Finance.
In Accounts payable posting profiles, the summary accounts are defined for vendors. Summary accounts are temporary accounts where all invoices are posted to and offset when the vendor is paid. You can assign posting profiles to the following:
- A single vendor
- Groups of vendors
- All vendors
When you post a vendor transaction automatically, Finance searches for the ledger accounts shown in the previous order.
Consider the following examples:
- A posting profile line exists for the vendor; this line is used.
- No posting profile line exists for the vendor, however, the line specified for the vendor group that the vendor is attached to is used.
- Neither of these exist, the posting profile line for all vendors are used.
In the Vendor posting profiles page, you can set up many vendor posting profiles. If all vendor transactions are processed together, you set up only one posting profile for all vendors.
Accounts payable > Setup > Vendor posting profiles
If you use an invoice register and invoice approval journal, all vendor invoices are recorded as having arrived but not yet approved and are posted in the Arrivals account and the Arrivals offset account. When these invoices are approved, the debt is transferred to the Vendor summary account. If your company does not use an invoice register and invoice approval journal, all vendor invoices are updated directly in the Vendor summary account.
For more information, see Perform Accounts payable daily procedures in Dynamics 365 Finance.
After you create posting profiles, you need to set a default posting profile in Accounts payable > Setup > Accounts payable parameters. Select the Ledger and sales tax tab, and then select a value for Posting profile. A posting profile must be specified for every update of a vendor transaction.