Write, organize, and transform content using Microsoft 365 Copilot in Word

  • 4 minutes

Microsoft 365 Copilot in Word allows you to stay in the flow of ideas while drafting new content and transform your content once you have your ideas written. Copilot can rewrite your text, including adjustments for tone. Copilot can also transform your text into an editable table. Follow the steps to transform your content in Word:

Rewrite for tone

  1. Select the text you want Copilot to rewrite.

  2. In the left margin next to your text, select the Copilot icon.

  3. From the left margin Copilot menu, select Rewrite.

  4. Copilot shows you rewritten options to choose from.

  5. Select Replace to use the revised text, Insert below to insert the rewritten text below the current text, Regenerate to regenerate Copilot's suggestions, or Adjust tone to adjust the rewritten text for desired tone.

    Screenshot of Copilot in Word with rewrite text suggestions and options.

Text to table

  1. Select the text you want Copilot to turn into a table.

  2. In the left margin next to your text, select the Copilot icon.

  3. From the left margin Copilot menu, select Visualize as a table.

  4. Copilot shows you what the table looks like.

  5. Select Keep it to insert the table into your document, Regenerate to regenerate Copilot's table, or Discard to remove the table.

  6. To fine tune the table, enter details into the Copilot compose box to state what to change about the table.

    1. Changing a table's formatting isn't supported using the compose box, but the table's formatting can be changed by using the table options in the Word ribbon.

    Screenshot of Copilot in Word showing the text to table capability.

In the following example, we start with a simple prompt to turn some text into a table and add elements along the way. Follow along with the example using your own data.

Let's get crafting

First, download Graphic Design Institute - Employee Benefits.docx and save the file to your OneDrive folder if you haven't yet done so.

Open the document in Word and highlight all the text in the document (press Ctrl-A). From the left margin Copilot menu, select Visualize as a table. After generating the table, follow up with Copilot using the prompts below to refine your results.

Note

Starting prompt:

Visualize as a table.

In this simple prompt, you start with the basic Goal: to transform text into a table. However, there's no indication what information you want in the table or why it should be a table.

Screenshot the Copilot in Word working on transforming text to table.

Element Example
Basic prompt:
Start with a Goal		 Visualize as a table.
Good prompt:
Add Context		 Adding Context can help Copilot understand what kind of data to see and what it will be used for.

"We need a clear way to communicate these benefits to potential employees."
Better prompt:
Specify Source(s)		 The Source in this example is the entire text of Graphic Design Institute - Employee Benefits.docx.
Best prompt:
Set clear Expectations		 Lastly, adding Expectations can help Copilot understand how you want the table organized and written.

"Include a third column that clearly describes the benefit to the employee and how it impacts their wellbeing."

Note

Crafted prompt:

Visualize as a table. We need a clear way to communicate these benefits to potential employees. Include a third column that clearly describes the benefit to the employee and how it impacts their wellbeing.

Screenshot the crafted prompt results against the sample document using Copilot in Word.

This prompt gives Copilot everything it needs to come up with a good answer, including the Goal, Context, Source, and Expectations.

Important

This feature is available to customers with a Microsoft 365 Copilot license or Copilot Pro license. For more information, see Transform your content with Copilot in Word.