Viva Glint survey access methods

Microsoft Viva Glint offers multiple survey access methods that can be used independently or in combination to meet the needs of your employee population. Admins can set up these combined access methods:

Authentication with Microsoft Entra ID

Use this guidance to enable survey invite links that require authentication with Microsoft Entra ID. Grant all users access to the Viva Glint My Surveys tab so that participants can access their surveys. After selecting the Provide Feedback button in survey emails, users with one active survey go directly to the survey landing page after authentication. Users with multiple active surveys land on the My Surveys tab to select a survey.

To enable this survey access method:

1. Work with your Viva Glint Global administrator to establish access to Viva Glint via Microsoft Entra ID.
2. From the admin dashboard, select the Configuration symbol, then in Service Configuration, choose General Settings.
3. In the All Settings menu, select Engage Survey Details.
4. Switch the Require Azure AD for links in survey emails setting to Yes.
5. Select Save Changes in the top right of the General Settings page.

Grant all users access to My Surveys:

1. Select the Configuration symbol, then in Employees , choose User Roles.
2. Select + New Role and give your new User Role name in the top left. For example: Entra Survey Access Users.
3. In Permissions, select the View My Surveys checkbox, then in the top right of the Permissions and Access page, select Save Changes.
4. In the All Members section of the role, select Add/Edit Employees and then choose Attribute Rules.
5. In the setup pane, select the I want to include all active employees only option and select Save Changes.
   1. To enable the Save Changes selection, make a small edit and undo. For example, select the Include Inactive Employees checkbox and then unselect.

Personalized survey link

Survey emails contain a personalized survey link that is tied to each participant and shouldn't be forwarded. When users select this personalized link, they access an active survey with no authentication. To enable this access method:

1. From the admin dashboard, select the Configuration symbol, then in Service Configuration, choose General Settings.
2. In the All Settings menu, select Engage Survey Details.
3. Switch the Require Azure AD for links in survey emails setting to No.
4. Select Save Changes in the top right of the General Settings page.

Attribute-based survey access

Viva Glint's attribute-based survey access allows users without a work email account to complete surveys in another way. Users enter two unique pieces of employee information rather than authenticating in Viva Glint through an email invite. Admins can convert the survey link into a QR code or shortened link to share with frontline workers. To set up attribute-based survey access, follow the steps in this article: Set up attribute-based survey access in Viva Glint.

Survey participant experiences

Viva Glint survey access methods present different user experiences depending on the method admins select and how many active surveys a user is included in.

Survey session time-outs

Depending on the survey access method that your organization selects, users are prompted to continue their session and have their sessions ended after different periods of inactivity.