Vendor - Detail Trial Balance (report)

The Vendor - Detail Trial Balance report shows vendor balances at the end of the period. The report groups the following information by vendor:

• Opening balance
• Transactions within a given period
• Closing balance

If you specify a date range in the date filter, for each vendor the report displays:

• Beginning balance
• Each transaction within the period, and their remaining amounts and due dates
• Ending balance

You can run the report in your local currency or in the vendor's currency. You can also exclude vendors that didn't have transactions in the period.

Use cases - A version (persona version)

Analyze and reconcile vendor balances at the end of a period.

Procurement specialists use the report to:

• Analyze vendor balances and transactions for a specific period.
• Identify vendors with outstanding balances and negotiate payment terms with them.
• Reconcile vendor accounts and ensure that all transactions are accurate.
• Monitor vendor performance and identify opportunities for cost savings.

Account payables use the report to:

• Reconcile vendor accounts and ensure that all invoices are paid in a timely manner.
• Identify overdue invoices and take appropriate action to resolve the issue.
• Monitor cash flow and vendor payments.

Controllers use the report to:

• Monitor cash flow and vendor payments.
• Identify vendors with high outstanding balances and take steps to reduce the amounts owed.
• Forecast cash flow and plan for vendor payments.
• Analyze vendor balances and transactions to identify opportunities to save cost.

Purchasing agents use the report to:

• Monitor vendor performance and identify opportunities to save cost.
• Analyze transaction data to identify trends and patterns in vendor behavior, such as late deliveries or price increases.
• Negotiate better terms with vendors and improve overall procurement efficiency.

Use cases - B version (process version)

Make your procurement process efficient and cost-effective:

• Analyze vendor balances and transactions for a specific period.
• Identify vendors with outstanding balances and negotiate payment terms with them.
• Reconcile vendor accounts and ensure that all transactions are accurate.
• Monitor vendor performance and identify opportunities to save cost.

Ensure timely and accurate processing of vendor invoices in your accounts payable processes:

• Reconcile vendor accounts and ensure that all invoices are paid in a timely manner.
• Identify past due invoices and take appropriate action to resolve the issue.
• Monitor cash flow and vendor payments.

For your financial planning and analysis:

• Monitor cash flow and vendor payments.
• Identify vendors with high outstanding balances and take steps to reduce the amounts owed.
• Forecast future cash flows and plan for vendor payments.
• Analyze vendor balances and transactions to identify opportunities to save cost.

Oversee your overall procurement strategy and vendor management:

• Monitor vendor performance and identify opportunities to save cost.
• Analyze transaction data to identify trends and patterns in vendor behavior, such as late deliveries or price increases.
• Negotiate better terms with vendors and improve overall procurement efficiency.

Try the report

Try the report here: Vendor - Detail Trial Balance

See also

Purchase reports
Ad hoc analysis of purchasing data
Purchasing analytics overview

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