Register fixed assets acquisitions (Russia)

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You can register a fixed asset acquisitios using a vendor invoice journal or a purchase order. Typically, a vendor invoice journal is used if there is no need to track inventory movement of the fixed asset. For example, a fixed asset is bought and put into operation during the same period. A purchase order might be used if several identical fixed assets are bought or it is necessary to track inventory movement of a fixed asset.

Register a fixed asset acquisition using an invoice journal

Before you can register the purchase of a fixed asset, the asset must be registered on the Fixed assets page.

  1. Go to Fixed assets (Russia) > Common > Fixed assets. On the Action pane, click Fixed asset to create a fixed asset, or select a fixed asset record.

  2. Click New to create a fixed asset with a Scheduled status.

  3. Click Accounts payable > Invoices > Invoice journal.

  4. Create a new journal and in the Name field, select the journal name.

  5. Click Lines to open the Journal voucher page.

  6. Create a new line.

    Note

    The posting date and voucher number are displayed in the Date and Voucher fields.

  7. In the Account type field, select the Vendor account type.

  8. In the Account field, select a vendor code.

  9. In the Invoice field, enter the invoice number for the fixed asset purchase.

  10. In the Description field, enter any notes about the invoice.

  11. In the Credit field, enter the invoice amount.

  12. In the Offset account type field, select the account type for the current account.

  13. In the Offset account field, select the ledger account for the fixed asset before acquisition.

  14. On the General tab in the Currency field, select the current invoice currency.

  15. On the Fixed asset tab in the FA inventory number field, select the fixed asset number.

  16. Click Post > Post to generate the vendor and ledger transactions.

    Note

    After posting the invoice, the status of the fixed asset is set to Bought on the Fixed assets page (Fixed assets (Russia) > Common > Fixed assets). If the fixed asset number is specified in the invoice journal line and the invoice journal is not posted, you cannot use this fixed asset in another invoice journal.

Register a fixed asset acquisition using a purchase order

You can register the purchase of a fixed asset by creating a purchase order. Before creating a purchase order, you should create a released product with a Service or Item product type. When you select an item with the Service product type in the purchase order line, you can enter several fixed assets, related with one purchase order line. When you select an item with the Item product type in the purchase order line, you can only enter one fixed asset. This fixed asset needs to be related to the purchase order line.

  1. Go to Product information management > Common > Released products.

  2. Create a new item and in the Item type field, select Service or Item. On the General tab, fill in the FA group field. For more information, see Create a released product for a single company.

    Note

    The information provided on the purchase line determines whether the fixed asset belongs to the specified fixed asset group.

  3. Click Accounts payable > Common > Purchase orders > All purchase orders.

  4. Click New to create a new purchase order. For more information, see Create a purchase order.

  5. Click the Lines tab in the lower pane.

  6. In the Item number field, select the item number, which is related to the fixed asset group. On the Line detail/ Fixed asset tab, enter the fixed assets (Fixed asset (Russia)). If you select an item with the Service product type in the purchase line you can enter several fixed assets. In this case, the quantity of fixed assets should be equal to the quantity that is specified on the purchase line. You can also enter a fixed asset on the purchase line, if you select the item with the Item product type.

  7. Create the invoice. After posting invoice the fixed asset, the status will change to Bought.

Reverse a fixed asset acquisition transaction

When you create a reverse transaction, the information and amount of the original transaction are saved. By default, the reversal date and the original transaction date are the same. However, when reversing transactions, you can specify a reversal date that is different from the original transaction date. You can also reverse an amortization transaction using this process.

  1. Go to Fixed assets > Common > Fixed assets. Click Value Models> Transactions to open the FA Transactions page.

  2. Select the fixed asset acquisition transaction, and then click Reverse transaction to open the Reverse transaction page.

  3. In the Reverse date, select the transaction reverse date.

  4. Click OK. A transaction is created on the FA transactions page that reverses the original transaction.

  5. Click Voucher to view the transaction in the ledger on the Voucher transactions page.

    Note

    To change the status to Scheduled, run the reverse acquisition transaction for all value models. If the asset that was reversed was built from inventory components, transactions are created to record the return of the components to the inventory. When you reverse an acquisition transaction, the cost price of the returned components may differ from the current warehouse cost price. However, after inventory closure, the components will reflect the current pricing.