(BRA) Manage the fiscal books integration

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2

The fiscal books integration allows users to generate SPED Fiscal obligations and Sped EFD contribution for transactions originating in Microsoft Dynamics AX 2009 or other software packages. After the integration is complete, all fiscal documents are transferred automatically into Microsoft Dynamics AX 2012 R2. The integration functionality is included in the hotfix that is available in Knowledge base article 2850595 and Knowledge base article 2839295.

Process overview

The Fiscal books integration lets you do the following things:

• Manage your business in Microsoft Dynamics AX 2009. As transactions are processed, fiscal documents and inventory transactions are created.

• Periodically, transfer fiscal documents and inventory transactions to Microsoft Dynamics AX 2012 R2. When you transfer the fiscal documents and inventory transactions, they go into a staging area. You can review them and correct any errors that you find while the fiscal documents and inventory transactions are in this staging area.

• When you are satisfied that all errors have been corrected, validate the fiscal documents and inventory transactions. Then you can create booking periods and perform other fiscal books and tax reporting tasks in Microsoft Dynamics AX 2012 R2.

Staging area

To view the fiscal documents that were transferred as part of the integration:

1. Click Fiscal books > Periodic > Staging >All staged fiscal documents.

2. In the All staged fiscal documents form you can:

   • Edit or delete fiscal documents.

   • Validate a specific fiscal document or all fiscal documents in the list.

   • View referenced fiscal documents, complementary information or error messages that are attached to the fiscal document.

Process staging area

The fiscal documents must be posted into the fiscal document framework before users can use Fiscal books.

To post the fiscal documents with a validation status of Valid into the Microsoft Dynamics AX 2012 R2 fiscal document framework:

1. Click Fiscal books > Periodic > Staging >> Process staging data.

2. Click OK.

3. To view the fiscal documents on the All fiscal documents list page after they are posted into the fiscal document framework, click General ledger > Inquiries > Fiscal documents > All fiscal documents.

Staged inventory on hand

As part of the transfer process from your existing Microsoft Dynamics AX 2009 to Microsoft Dynamics AX 2012 R2, the integration transfers the inventory position and all the related transactions to a specific staging area.

1. Click Fiscal books > Periodic >Staging> All staged inventory on hand.

2. The Inventory on hand form displays the inventory position per fiscal establishment and the related fiscal information for an item.

3. You can validate a specific fiscal document or all fiscal documents that are available.

Fiscal receipts

The integration process transfers fiscal receipts that were generated in the Retail module in Microsoft Dynamics AX 2009.

1. Click Fiscal books > Periodic > Staging > All staged fiscal receipts.

2. The process of staging data will collect the transactions with a validation status of Valid to post into the Fiscal document framework data source.

Z reports

The integration process also transfers the Z reports that are generated in the Retail module in Microsoft Dynamics AX 2009. You can validate the Z Reports that are transferred and fix the any errors.

See also

Fiscal books integration