How to: Create Journal Opening Balances

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Microsoft Dynamics NAV includes several batch jobs that are provided to help in the transfer of legacy account balances to a newly configured company. You can easily transfer this data for the customer journal, the vendor journal, the item journal, and the G/L journal. The first step is to create a configuration package that includes the setup tables for those journals. The following procedure assumes that this step is completed. The procedure describes the subsequent steps, which include applying the package that is provided by a partner.

Before you start, make sure that you are on the RapidStart Services Role Center page. It provides the correct context for your configuration work. To change your Role Center home page, see How to: Change Role Centers. Choose the RapidStart Profile ID.

To apply the entries in a journal to a new company

  1. Configure a new company and apply a configuration package to it. For more information, see How to: Configure a Company with the RapidStart Wizard.

    The new company does not contain information about journal opening balances.

  2. Open the configuration worksheet, and import existing data about customers, items, vendors, and the general ledger. For more information, see How to: Migrate Customer Data and How to: Import Customer Data.

  3. On the Report tab, in the Create group, choose the appropriate batch job, for example, Create G/L Journal Lines.

    Fill in the Options FastTab as appropriate, and set filters as needed. For example, in the Journal Template field, enter a name.

    Choose the OK button. The records now are in the journal, but the amounts are empty.

  4. Export the journal table to Excel and manually enter the posting and balancing account information from the legacy data. Import and apply the table information into the new company. The journal lines are ready for posting.

  5. In the configuration worksheet, select the journal line table, and on the Actions tab, in the Show group, choose Database Data.

  6. Review the information, and then on the Home tab, in the Process group, choose Post.

  7. Repeat the steps to import and post various general ledger balances.

You can use this procedure to import journal information for each journal type.

See Also

Tasks

Tips and Tricks: RapidStart Services

Concepts

Use Templates to Prepare Customer Data for Migration

Other Resources

Create Item Journal Lines
Create Customer Journal Lines
Create Vendor Journal Lines
Create G/L Acc. Journal Lines