Ways to migrate multiple email accounts to Microsoft 365 or Office 365

Your organization can migrate email to Microsoft 365 or Office 365 from other systems. Your administrators can migrate mailboxes from Exchange Server or migrate email from another IMAP-enabled email system. And your users can import their own email, contacts, and other mailbox information to a Microsoft 365 or Office 365 mailbox created for them. Your organization can also work with a partner to migrate email.

Before you start an email migration, review limits and best practices for Exchange Online to ensure you get the performance and behavior you expect after migration.

For information on choosing the best option for your organization, see Decide on a migration path or Exchange migration advisors.

You can also view an overview video:

Migrate mailboxes from Exchange Server

For migrations from an existing on-premises Exchange Server environment, an administrator can migrate all email, calendar, and contacts from user mailboxes to Microsoft 365 or Office 365.

There are three types of email migrations that can be made from an Exchange Server:

• Migrate all mailboxes at once (cutover migration) or Express migration

  Use this type of migration if you're running Exchange 2003, Exchange 2007, Exchange 2010, or Exchange 2013, and if there are fewer than 2000 mailboxes. You can perform a cutover migration by starting from the EAC; for more information, see Perform a cutover migration to Microsoft 365 or Office 365. For information on how to use the Express migration, see Use express migration to migrate Exchange mailboxes to Microsoft 365 or Office 365.

• Migrate mailboxes in batches (staged migration)

  Use this type of migration if you're running Exchange 2003 or Exchange 2007, and if there are more than 2000 mailboxes. For an overview of staged migration, see What you need to know about a staged email migration to Microsoft 365 or Office 365. To perform the migration tasks, see Perform a staged migration of Exchange Server 2003 and Exchange 2007 to Microsoft 365 or Office 365.

• Migrate using an integrated Exchange Server and Microsoft 365 or Office 365 environment (hybrid)

  Use this type of migration to maintain both on-premises and online mailboxes for your organization and to gradually migrate users and email to Microsoft 365 or Office 365. Use this type of migration if:

  • You have Exchange 2010 and more than 150-2,000 mailboxes.

  • You have Exchange 2010 and want to migrate mailboxes in small batches over time.

  • You have Exchange 2013 or later.

    For more information, see Use the Microsoft 365 and Office 365 mail migration advisor.

Use the Import Service to migrate PST files

If your organization has many large PST files, you can use the Import Service to migrate email data to Microsoft 365 or Office 365.

You can use the Import Service either to upload the PST files through a network, or to mail the PST files in a drive that you prepare.

For more information, see Overview of importing your organization's PST files.

Migrate email from another IMAP-enabled email system

You can use the Internet Message Access Protocol (IMAP) to migrate user email from Gmail, Exchange, Outlook.com, and other email systems that support IMAP migration. When you migrate the user's email by using IMAP, only the items in the users' inbox or other mail folders are migrated. Contacts, calendar items, and tasks can't be migrated with IMAP; a user can manually migrate them.

IMAP migration also doesn't create mailboxes in Microsoft 365 or Office 365. You'll have to create a mailbox for each user before you migrate their email.

To migrate email from another mail system, see Migrate your IMAP mailboxes to Microsoft 365 or Office 365. After the email migration is done, any new mail sent to the source email isn't migrated.

Have users import their own email

Users can import their own email, contacts, and other mailbox information to Microsoft 365 or Office 365. For information on how to do it, see Migrate email and contacts to Microsoft 365 or Office 365.

Work with a partner to migrate email

If none of the types of migrations described will work for your organization, consider working with a partner to migrate email to Microsoft 365 or Office 365.

For information on how to find a partner, see the Microsoft solution providers page.

Users provisioning for the different migration types

Related Topics

Use PowerShell for email migration to Microsoft 365 or Office 365