"New" Outlook data files

Dan Emerson 40

I'm using the "New" Outlook on my new PC. I understand that this app will not read .pst files, for now. For years, I copied and moved my .pst files from PC to PC. I can still read my archived .pst files on my old PC, so not a huge issue.

My question is, what does this New Outlook use for data files, such as for my archives and contacts, and where are they located? Can I create my archive on my storage drive vs my Windows drive, same as I've done forever with my .pst files? I want to be able to copy and move these files same as I did my .pst files. Thanks!

xploitmachine 0 Reputation points

2024-03-21T14:11:31.7633333+00:00

Sure,

I'm using the New Outlook (now Beta) in Windows 11 Professional, the folder for that particular application is placed under *C:\Users\YOURUSERNAME\AppData\Local\Microsoft\Olk*

In my case, the mailboxes are empty, since I only print and keep important mails in hard-file in my office / home and delete the softcopies. I have about 6 email accounts (under Live, Outlook, GMail, Yahoo and AOL). It is possible to copy / move to new computer.

Just start Outlook New in another computer (do not create any accounts), simply just close the Outlook application and copy from old computer to new ones accordingly, attached is my sample screenshot here. Probably you will need to enter password again for mail accounts verification. The size of the folder might reach few GB's depending on the mails stored in the folder.

Hope this helps.
Becky BecTec 0 Reputation points

2024-07-09T02:08:47.6466667+00:00

I just got a new computer and loaded my existing Microsoft apps. Except for Outlook. Without warning, it has (new) after the name. I had no idea what I was getting myself into. Now it seems I have two sets of data files going, my real data and the automatically generated new data. But there's no data in the new data: no contacts, no saved folders of emails. The huge problem is that Outlook defaults to the new (empty) data. The only way I can find the real data is to select "Help" and then select to use the old outlook view. It is beyond crazy that changing the"view" totally changes the data that I'm looking at!!!... I'm so glad that I finally found this thread so that I now have a slight understanding of what the heck is going on... Was there no migration provided or offered from the PST data file so the new?
Jim Hicks 0 Reputation points

2024-08-21T18:41:00.5966667+00:00

So does that mean my emails will be in the cloud and unavailable for use when not connected to internet like when traveling? Seems pretty short sided if true.
Barry Suridge 0 Reputation points

2024-08-28T16:54:02.6366667+00:00

The Google Workspace Migration for Microsoft® Outlook® may be a solution for an average user. Outlook .pst files can be imported to Gmail accounts.

7 answers

Jani O 0 Reputation points

2024-06-14T10:10:09.12+00:00

I have the new outlook and hadn't worked on a computer for 10 years. All I want to do is send emails that I want to save to go through later or maybe keep. I actually want to send emails to a compressed file to save room and also cloud space. Some of these emails will be coming from a file folder in outlook that is large or bulk. I found all sorts of directions, but none of them apply + I am really new at some of this due to not working on the computer for quite awhile. Technology has changed big time. Thank you for any assistance.
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Brendan White 0 Reputation points

2024-07-09T01:31:12.7266667+00:00

I agree with David about needing clearer information about breaking changes, but I also feel PST files should be avoided wherever possible, especially in a corporate / enterprise environment.

PST files have long had an issue of corrupting after they get to a certain size, they are not backed up as they are stored on the local computer (unless a user backs them up) and there are better alternatives, such as online archive, for archiving emails.

If it is a corporate environment, I would look at using Online Archive and moving emails from the PST files to the Online Archive instead. If you are using Exchange On Prem and not the Cloud Exchange, then use the archiving built into exchange. This will ensure that the archive is backed up and reduce compatibility and corruption issues associated with the outdated PST file methods.
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Jhonny Romero 0 Reputation points

2024-07-12T15:42:25.5566667+00:00

When you said "archiving built into exchange" with that i could free space from the cloud? i have a problem rigth now where no emails should be deleted, but the cloud its already full, how should you proceed to free up some space? without you know... buying TB of cloud space
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"New" Outlook data files

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